NetSuite Administration: Ensuring Data Security with Key Measures and Practices

July 2, 2024
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If you're running a business, you may have heard of NetSuite, a cloud-based ERP (enterprise resource planning) software. 

NetSuite is a powerful tool to help you manage your finances, inventory, customers, and more. 

However, to make the most out of this software, you need someone who knows how to administer it properly. 

That's where a NetSuite administrator comes in.

A NetSuite administrator configures and maintains the software to meet your business needs. They work with different departments to ensure everyone uses the system correctly and efficiently. 

They also troubleshoot any issues that may arise and provide ongoing support to your team. In short, they are the backbone of your NetSuite team.

Whether you're considering hiring a NetSuite administrator or looking to become one yourself, this article will provide you with a solid foundation to get started.

Getting Started with NetSuite Administration

As a NetSuite administrator, you’ll need to perform several key tasks to ensure the smooth operation of your company's NetSuite platform. 

This section will cover the basics of NetSuite administration, including understanding the platform, configuring roles and permissions, and setting up users and security measures.

Understanding the NetSuite Platform

Before you can begin administering NetSuite, it's crucial to have a basic understanding of the platform. 

NetSuite is a cloud-based ERP system that provides a single, integrated solution for managing all aspects of your business, including financials, customer relationship management (CRM), and e-commerce. 

As an administrator, you'll have access to a range of tools and features that will allow you to configure and customize the platform to meet your organization’s specific needs.

Roles and Permissions Configuration

One of the most important aspects of NetSuite administration is configuring roles and permissions. 

NetSuite uses a role-based security model, meaning that users are assigned roles that determine their level of access to different system parts. 

As an administrator, you'll need to configure roles and permissions to ensure that users have access to the data and functionality they need to do their jobs while also protecting sensitive data.

Setting Up Users and Security Measures

In addition to configuring roles and permissions, you'll also need to set up users and security measures. This includes creating user accounts, assigning roles and permissions, and configuring two-factor authentication (2FA) to provide an extra layer of security. 

It's also important to regularly review user accounts and permissions to ensure they are up-to-date and aligned with your organization's needs.

NetSuite Customization and Integration

NetSuite is a highly customizable platform that allows you to tailor it to your business needs. 

With NetSuite’s customization tools, you can create custom objects, workflows, and SuiteFlows that meet your specific requirements.

Tailoring NetSuite to Your Business Needs

NetSuite customization allows you to create custom fields, forms, record types, transaction types, form layouts, segments, and centers. 

You can also define how information is accessed and displayed, making it easier for you to work with important data for your business.

Customization can be done using a point-and-click interface, meaning you do not need to be a technical expert to make changes to NetSuite. This makes it accessible to business users and administrators without requiring IT support.

Integrating with Other Systems

NetSuite offers system integration capabilities that allow you to integrate with other systems such as ERP, CRM, and E-commerce platforms. This integration can help you streamline your business processes and improve efficiency.

NetSuite integration can be done using SuiteTalk, SuiteScript, or SuiteFlow. 

  • SuiteTalk is a web services integration platform.
  • SuiteScript is a scripting language that allows you to customize NetSuite. 
  • SuiteFlow is a visual workflow tool that allows you to automate business processes.

When integrating with other systems, ensure the integration is done correctly and the data is accurate. NetSuite provides tools to help you validate data and ensure it is up-to-date.

Download the Salary Guide to compare average salaries of top NetSuite ERP professionals.

Maintaining System Performance and Data Integrity

As a NetSuite administrator, you are responsible for ensuring that your system performs optimally and that your data is accurate and up-to-date. 

This section will cover some strategies for maintaining system performance and data integrity.

Performance Management

To ensure that your NetSuite system is performing at its best, you should regularly monitor its performance. 

You can do this using the NetSuite Application Performance Management SuiteApp, which provides a deeper look into system performance, including customizations and mission-critical processes. 

Additionally, you can double-click the Oracle NetSuite logo in the top left-hand corner of your dashboard to quickly identify potential issues.

Effective Data Management and Reporting

Maintaining data integrity is essential for accurate reporting. One way to ensure data integrity is to use NetSuite's built-in duplicate detection and merge tools. 

You should also regularly perform mass updates to ensure your data is up-to-date and accurate.

To manage your data effectively, you should also optimize your data import process. This includes importing data and ensuring its integrity. 

You can use the Import Assistant to prepare data for import, follow file formatting guidelines, and select data handling options. You can also migrate customers, vendors, and partners to ensure your data is complete.

You should also optimize your searches and reports to generate accurate reports. This includes using SuiteAnalytics to create custom reports and analytics that meet your specific business needs. 

You can also use NetSuite's pre-built reports and dashboards to quickly access the data you need.

Advanced Administration: Analytics, Audits, and Education

As a NetSuite Administrator, you have access to a wealth of tools and resources to help you optimize your organization's use of NetSuite.

Here are three advanced administration techniques that can help you leverage NetSuite's analytics capabilities, conduct audits, ensure compliance, and further your own education and certification.

1. Leveraging NetSuite Analytics for Business Intelligence

NetSuite's analytics capabilities allow you to gain valuable insights into your organization's operations, customer behavior, and financial performance. 

You can make more informed decisions and drive better business outcomes by leveraging these capabilities.

One way to do this is by using SuiteAnalytics Advanced Searches, which allows you to create complex queries to extract the data you need. 

You can also use NetSuite's built-in reporting tools to generate custom reports and financial statements that comprehensively view your organization's performance.

2. Conducting Audits and Ensuring Compliance

Auditing is an essential part of any organization's compliance program. 

As a NetSuite Administrator, you are responsible for ensuring that your organization's use of NetSuite is compliant with industry regulations and internal policies.

You can use NetSuite's audit trail functionality to track changes made to records, providing a comprehensive overview of who did what and when. 

This proactive approach helps identify inaccuracies, ensure compliance with standard procedures, and maintain the overall health and security of your NetSuite environment.

3. NetSuite Administrator Education and Certification

NetSuite provides a range of education and certification programs to help you develop the skills and knowledge you need to be an effective NetSuite Administrator. 

The NetSuite Learning Cloud Support offers a range of online courses that cover everything from the basics of NetSuite administration to advanced topics like SuiteScript development.

NetSuite also offers a NetSuite Administrator Certification program that validates your knowledge and skills in NetSuite administration. 

This program is designed to help you demonstrate your expertise to potential employers and clients and stay current with the latest NetSuite features and functionality.


Optimizing your NetSuite platform is a continuous journey, essential for maintaining peak performance and maximizing your investment. 

By understanding and implementing the best practices for NetSuite administration, you can ensure your system supports your business goals effectively.

Whether it's managing data, supporting users, or driving continuous improvement, a well-optimized NetSuite system will streamline workflows and enhance productivity. 

Keeping up with the latest features and regularly monitoring performance will help maintain security, reliability, and compliance.

If your business needs expert assistance with NetSuite optimization, Atticus Solutions is here to help. 

Book a call with us today to elevate your NetSuite platform and achieve your business objectives.

Long-Term Costs
Cost-effective for skilled talent
Cost-effective but needs initial investment
High, offers control and flexibility
Moderate, reduces overhead
Initial training and technology
Highest initial and ongoing costs
Access to nearby skilled talent
Large global talent pool
Maximum control over operations
Download the Salary Guide to compare average salaries of top NetSuite ERP professionals.
Key Differences
Not over PHP 250,000
Not over USD 434.49
Over PHP 250,000 but not over PHP 400,000
15% of the excess over PHP 250,000
Over USD 434.49 but not over USD 695.18
Over PHP 400,000 but not over PHP 800,000
PHP 22,500 + 20% of the excess over PHP 400,000
Over USD 695.18 but not over USD 1,390.36
Over PHP 800,000 but not over PHP 2,000,000
PHP 102,500 + 25% of the excess over PHP 800,000
Over USD 1,390.36 but not over USD 34,759.04

Frequently Asked Questions


Compare NetSuite ERP talent salaries

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